Ask in natural language
Describe the information you need without knowing the exact file name or keyword.
AI DOCUMENT SEARCH
AI Document Search & AI Knowledge Management for the Enterprise.
AI document search and knowledge management help teams find and understand enterprise information. Fluid AI connects natural language document search with relevant source material, so people can review the evidence behind a response.
Answers tied to source material, ready for your team to review.
ILLUSTRATIVE WORKFLOW NOT A LIVE SEARCH
Ask your knowledge base
Search configured documents in natural language.
How does travel approval work?↵
RESPONSE DRAFTREVIEW THE SOURCES
The guidance describes submitting a request with the trip purpose, estimated costs and manager approval before booking. Check the source document for the applicable process and details.
Travel approval guidance · Overview Team expense process · Request review
Illustrative only. No real documents or search results shown.
SEARCH WORKSPACESOURCE REFERENCES INCLUDED
THE EVERYDAY REALITYKnowledge should travel
with the work.
with the work.
Useful knowledge is there.
Finding it is the work.
Policies, reports and working documents accumulate across teams. People may know the topic but not the exact file, wording or location. That friction slows research and makes useful institutional context harder to carry from one project to the next.
AI knowledge management tools need access to the documents that matter to your team. A general chat workflow does not automatically know your internal material. With configured retrieval, enterprise document search connects natural-language questions to selected sources that people can inspect.
Retrieval-Augmented Generation, grounded in your documents.
Retrieval augmented generation (RAG) pairs language generation with information retrieved from a configured collection. Enterprise RAG uses this approach for grounded AI search, with the source set and workflow determining what the system can find.
Retrieve relevant passages
Configured retrieval searches the available document collection for useful passages.
Compose a grounded response
The model uses retrieved material as context for a concise answer to the question.
Review the source
Follow source references back to the material and check it before relying on the answer.
RAG is a workflow pattern, not a guarantee. Review answers and cited material before acting.
Grounded Search. Enterprise Context.
Sources You Can Review.
Enterprise AI search connects questions to configured document sources. The difference is the retrieval and source-review workflow, not a blanket claim about what every other tool can do.
GENERAL AI TOOLS
Without a connected repositoryUseful for broad exploration, but the response may not reflect your chosen internal documents.
- Without a repository connection, answers draw on general model knowledge.
- Internal documents need an explicit connection or upload.
- References and citations depend on the tool and setup.
- Hosting and data handling depend on the provider.
- Check whether an answer is supported by your chosen documents.
FLUID AI DOCUMENT SEARCH
Configured enterprise knowledgeA knowledge workflow designed around selected sources, with references people can review.
- Retrieves passages from a configured enterprise knowledge base.
- Indexes supported PDFs, spreadsheets, images and scanned PDFs.
- Includes source references that users can inspect.
- Deployment options can be reviewed for your infrastructure.
- Grounded AI search supports review against the original material.
Your AI Knowledge Base. Your Documents. One Search.
Start with the document types demonstrated in Fluid AI’s Knowledge Base workflow. Exact support depends on the files and configuration.
Digital PDFs
Searchable PDF documents in a configured knowledge collection.
Scanned archives
Scanned PDFs can be made searchable with OCR, as shown in the demo.
Spreadsheets
Ask questions across spreadsheet files included in the knowledge base.
Images
Image files are included in the demonstrated Knowledge Base workflow.
Policies and reports
Bring relevant workplace guidance and reports into one searchable collection.
Mixed-document folders
Search a configured folder containing supported PDFs, spreadsheets and images.
Language and file handling depend on the source material and deployment configuration.
Cited Search and Knowledge Base in Action
Cited Search
Ask questions across internal documents and receive answers linked to relevant source pages, helping people check the information behind a response.
Knowledge Base
Index folders of PDFs, spreadsheets and images, including scanned PDFs through OCR, then ask questions across the indexed material.
Your documents. Your perimeter. Your rules.
Every organization has its own security and governance requirements. Evaluate those requirements against the proposed deployment and configuration.
Deployment shaped around your needs
Discuss hosting and deployment requirements with the Fluid AI team. Options depend on your environment and use case.
Access configured for the workflow
Source selection and access controls are established as part of the deployment design.
Reviewable source context
Source references help users inspect the material behind a response before using it.
Security review with your team
Review architecture, data handling and security requirements with Fluid AI during evaluation.
Enterprise Document Search for Everyday Knowledge Work.
Put searchable knowledge to work in the moments teams need context, not another folder to browse.
01 / WORKFLOW
Find a policy detail
AI document search for government departments can help teams locate relevant policies and circulars in configured sources.
02 / WORKFLOW
Compare guidance
AI document search for PSU banks can support review of internal guidance, with people checking the cited material.
03 / WORKFLOW
Trace a process over time
Search available reports and guidance to understand how a team’s documented process has changed.
04 / WORKFLOW
Prepare for a review
Gather relevant background material before a project, planning or governance discussion.
05 / WORKFLOW
Support team handovers
AI-powered knowledge management helps colleagues find documented context rather than relying only on informal handover notes.
06 / WORKFLOW
Respond to internal questions
Use source-grounded search to assemble material for a response, with a person checking the evidence.
FAQ
Frequently Asked Questions
Practical answers about ai document search & knowledge management, retrieval and source review.
START A CONVERSATION
Make your knowledge easier to find.
Talk with our team about your documents, your search workflow and what a useful first step could look like.
FLUID AI / ENTERPRISE KNOWLEDGE